MIAMI EAST LOCAL SCHOOLS

BOARD BITS

Review of January 13, 2009

Reorganizational Board Meeting

Rusty Miller, board president, called the reorganizational meeting to order at 7:05 p.m., held in room 602 at Miami East Junior High School. The country was honored by the Pledge of Allegiance.

Roll Call was taken with board members Brad Burton, Rusty Miller, and Harold Brumfield in attendance.

RE-ORGANIZE AND ELECT OFFICERS FOR 2009:

a) President – Rusty Miller

b) Vice-President – Lucy Taylor

c) Schedule of Regular Monthly Board Meetings:

Date: 3^rd Tuesday of each month, except January (4^th Tuesday)

Time: 7:00 P.M.

Place: Miami East K-8 School

d) Committee Appointments for 2009:

1) OSBA (Legislative Liaison & Student Achievement Liaison) – Brad Burton

2) M.V.C.T.C. – Mark Davis

3) Athletic Council – Rusty Miller

4) Facilities – Harold Brumfield

5) Alumni Hall of Fame – Brad Burton

6) Miami East Foundation – Rusty Miller

7) Audit Committee – All Members of the Miami East BOE

PUBLIC COMMENTS: There were no public comments during the meeting.

TREASURER’S REPORT:

A. The Alternative Tax Budget Document was reviewed by the Board of Education.

B. Approval to authorize contractual payments, authorize payments of bills,

borrow funds, request advance of taxes and invest funds for 2009.

C. Approval of “A Resolution declaring that the Board Of Education

of the Miami East Local School District has reviewed the documents and

information prepared by the chief fiscal officer of the Miami East Local School District for submission to the Budget Commission of Miami County, Ohio, in relation to the Alternative Tax Document format filing provided under section 5705.281 of the Ohio Revised Code and authorized by said commission for the fiscal year 2010, and that said body approves the same”, as prepared by legal counsel for the Miami County Budget Commission.

D. Approval of the minutes of the regular board meeting of December

16, 2008, as presented by the treasurer.

E. Approval of the financial statements for December, 2008.

F. Approval of Fifth Third Securities as Bond Underwriters for the issuance of $6,575,000 Bonds and Bond Anticipation Notes for the new high school construction project, based on previous experience with the service provider.

G. Approval of Fifth Third Securities, Institutional Investments, to provide services in investing the Bond and Bond Anticipation Note proceeds for the new high school construction project, based on previous experience with the provider.

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SUPERINTENDENT’S REPORT:

A. EMPLOYMENT ITEMS:

1. Approval of an unpaid leave of absence for the following classified

employees:

Tammy Hamiel - February 4-6 & 9-12, 2009 (Total of 7 days)
June Lewis - January 2

2. Approval of sub teachers who have been approved by the Miami County
Educational Service Center, and on file in the central office. These are

all on an as needed basis for the 2008-09 school year. The board approved

rate of pay has been set at $75.00 per day through 10^th consecutive days

and $83.00 per day from 11^th day through 60 days in the same position,

then placed on beginning salary schedule.

3. Approval of the following supplemental contracts for the 2008-2009

school year:

HIGH SCHOOL

Head Boys’ Baseball Coach – Barry Coomes – Step 6

Head Girls Softball Coach – Brian Kadel – Step 0

High School Head Girls Track – Megan Noll – Step 4

High School Assistant Track – Alan Russell – Step 0

JR. HIGH

Head Boys/Girls Track – Gary Church – Step 4

Assistant Track – Jennifer Ziegenbusch – Step 4

B. 2009-2010 SCHOOL CALENDAR APPROVAL:

Approval of Calendar “B” for the 2009-2010 school year.

C. LATE ARRIVAL FOR JUNIORS AND SENIORS DURING
ADMINISTRATION OF OGT:

                                  Approval of Miami East High School’s request to allow Juniors and
                        Seniors to arrive two hours late during the administration of the Ohio Graduation
                        Test during the week of March 16-20, 2009.

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D. E-RATE TELEPHONE SERVICE:

Approval of the selection of the following telephone service providers,

following the competitive bid process as outlined by the Schools and Libraries

Program of the Universal Service Fund, for the 2009-2010 school year:

· Local Telephone Service - Verizon North, Inc.

· Long Distance - Qwest Communications Corporation

· Internet Service - Metropolitan Dayton Education Cooperative Association (MDECA)

E. E-TECH EDUCATIONAL TECHNOLOGY PLAN:

Approval of the E-Tech Educational Technology Plan for
the 2009-2012 school year(s).

F. NOTICE OF CONDITIONAL APPROVAL OF OHIO SCHOOLS
FACILITIES COMMISSION (OSFC) PROJECT AGREEMENT:

Approval of the Ohio Schools Facilities Commission
(OSFC) Project Agreement.

G.       APPROVAL OF THE SELECTION OF THE ARCHITECT FOR THE
          MIAMI EAST OHIO SCHOOLS FACILITIES COMMISSION (OSFC)
          MASTER PLAN:

Approval of The Buehrer Group Architectural Firm to assist

with the completion of the Ohio Schools Facilities Commission (OSFC)
Master Plan.

                H.        APPROVAL OF THE ARCHITECT CONTRACT FOR THE MIAMI
                        EAST CLASSROOM FACILITIES ASSISTANCE PROGRAM (CFAP)
                      MIAMI EAST HIGH SCHOOL PROJECT:

Approval of the architect contract for the Miami East Classroom
Facilities Assistance Program (CFAP) for the Miami East High School project.

I.          A RESOLUTION RETAINING CONSTRUCTION COUNSEL FOR OHIO
                        SCHOOL FACILITIES COMMISSION CLASSROOM FACILITIES
                        ASSISTANCE PROGRAM PROJECT AND RELATED LOCALLY
                        FUNDED INITIATIVES

                                    Approval of the construction counsel for the Miami East Classroom
                        Facilities Assistance Program (CFAP) for the Miami East High School project.

OTHER INFORMATIONAL/DISCUSSION ITEMS:

- Dr. Rappold shared this month’s edition of The Board- “Why You Need to Develop
Standards for Budgeting”.

- The National Association of Agricultural Educators sent a Letter to district thanking
the district for allowing Marie Carity to attend this year’s event.

    -       The BOE discussed the latest update of the Ohio Schools Facilities Commission (OSFC)
                      High School Construction Project. On Wednesday, January 7 the Buehrer Group met
                        with the entire high school staff to share the goals and plans for the project for the next
                      several months. The first task will be to complete the Program Of Requirements (POR).
                      The POR ensures that each department and area in the new building has the necessary
                        square footage needed for its Program. The Buehrer Group will once again be visiting
                        the high school in the next few weeks to meet with each of the individual departments.
                        Once the POR is completed a Schematic design of the new High School will begin.

  -       Board members discussed the latest updates of the varsity baseball/softball field project.
                        The varsity baseball/softball fields appear that they would be more effectively placed
                        behind the K-8 building than in the earlier location north of the little league baseball
                        fields.

- The community was reminded that this year’s Miami East Alumni Hall of Fame
Nomination Applications are due by January 30^th in the Superintendent’s Office.

- Miami East’s 5^th Annual Staff Appreciation Night will be held on Friday, February 6, 2009. Once again this year the Athletic Department will be hosting its 5th Annual “Staff Appreciation” evening during the home basketball game on February 6th. Senior winter athletes are asked to choose the staff member that has had the greatest influence on them while at Miami East. These staff members are recognized prior to the start of the Varsity game and are also presented with a plaque. In addition, that same evening the Melody Men will be performing God Bless America and the Star Spangled Banner prior to the start of the contest.

- Southwest Region Ohio School Boards Association “A-Z Effective School

Board Award” –

- Board members were recognized for the 2009 School Board Recognition Month
with a proclamation and certificates.

EXECUTIVE SESSION: Evaluation of the Superintendent. The Board recommended the evaluation of the superintendent be tabled until next month’s regularly scheduled meeting.

NEXT REGULAR BOARD MEETING

Miami East K-8 School

February 17, 2009