MIAMI EAST LOCAL SCHOOLS
Reorganizational Board Meeting
Miller, board president, called the reorganizational meeting to order at , held in room 602 at
Roll Call was taken with board members Brad Burton, Rusty Miller, and Harold Brumfield in attendance.
RE-ORGANIZE AND ELECT OFFICERS FOR 2009:
a) President – Rusty Miller
b) Vice-President – Lucy Taylor
c) Schedule of Regular Monthly Board Meetings:
Date: 3rd Tuesday of each month, except January (4th Tuesday)
d) Committee Appointments for 2009:
1) OSBA (Legislative Liaison & Student Achievement Liaison) – Brad Burton
2) M.V.C.T.C. – Mark Davis
3) Athletic Council – Rusty Miller
4) Facilities – Harold Brumfield
5) Alumni Hall of Fame – Brad Burton
Audit Committee – All Members of the
PUBLIC COMMENTS: There were no public comments during the meeting.
A. The Alternative Tax Budget Document was reviewed by the Board of Education.
B. Approval to authorize contractual payments, authorize payments of bills,
borrow funds, request advance of taxes and invest funds for 2009.
C. Approval of “A Resolution declaring that the Board Of Education
information prepared by the chief fiscal officer of the Miami East Local School District for submission to the Budget Commission of Miami County, Ohio, in relation to the Alternative Tax Document format filing provided under section 5705.281 of the Ohio Revised Code and authorized by said commission for the fiscal year 2010, and that said body approves the same”, as prepared by legal counsel for the Miami County Budget Commission.
D. Approval of the minutes of the regular board meeting of December
16, 2008, as presented by the treasurer.
E. Approval of the financial statements for December, 2008.
F. Approval of Fifth Third Securities as Bond Underwriters for the issuance of $6,575,000 Bonds and Bond Anticipation Notes for the new high school construction project, based on previous experience with the service provider.
G. Approval of Fifth Third Securities, Institutional Investments, to provide services in investing the Bond and Bond Anticipation Note proceeds for the new high school construction project, based on previous experience with the provider.
A. EMPLOYMENT ITEMS:
1. Approval of an unpaid leave of absence for the following classified
Tammy Hamiel - February 4-6 & 9-12, 2009 (Total of 7 days)
June Lewis - January 2
Approval of sub teachers who have been
approved by the Miami County
Educational Service Center, and on file in the central office. These are
all on an as needed basis for the 2008-09 school year. The board approved
rate of pay has been set at $75.00 per day through 10th consecutive days
and $83.00 per day from 11th day through 60 days in the same position,
then placed on beginning salary schedule.
3. Approval of the following supplemental contracts for the 2008-2009
Head Boys’ Baseball Coach – Barry Coomes – Step 6
Head Girls Softball Coach –
High School Head Girls Track – Megan Noll – Step 4
High School Assistant Track – Alan Russell – Step 0
Head Boys/Girls Track –
Assistant Track – Jennifer Ziegenbusch – Step 4
B. 2009-2010 SCHOOL CALENDAR APPROVAL:
Approval of Calendar “B” for the 2009-2010 school year.
LATE ARRIVAL FOR JUNIORS AND SENIORS DURING
ADMINISTRATION OF OGT:
of Miami East High School’s request to allow Juniors and
Seniors to arrive two hours late during the administration of the Ohio Graduation
Test during the week of March 16-20, 2009.
D. E-RATE TELEPHONE SERVICE:
Approval of the selection of the following telephone service providers,
following the competitive bid process as outlined by the Schools and Libraries
Program of the Universal Service Fund, for the 2009-2010 school year:
· Local Telephone Service - Verizon North, Inc.
· Long Distance - Qwest Communications Corporation
Service - Metropolitan
E. E-TECH EDUCATIONAL TECHNOLOGY PLAN:
Approval of the E-Tech Educational
Technology Plan for
the 2009-2012 school year(s).
NOTICE OF CONDITIONAL APPROVAL OF OHIO SCHOOLS
FACILITIES COMMISSION (OSFC) PROJECT AGREEMENT:
Approval of the Ohio Schools Facilities Commission
(OSFC) Project Agreement.
APPROVAL OF THE SELECTION
OF THE ARCHITECT FOR THE
MIAMI EAST OHIO SCHOOLS FACILITIES COMMISSION (OSFC)
Approval of The Buehrer Group Architectural Firm to assist
with the completion of the Ohio
Schools Facilities Commission (OSFC)
H. APPROVAL OF THE ARCHITECT CONTRACT
EAST CLASSROOM FACILITIES ASSISTANCE PROGRAM (CFAP)
Approval of the architect contract for the Miami East Classroom
Facilities Assistance Program (CFAP) for the
RESOLUTION RETAINING CONSTRUCTION COUNSEL FOR OHIO
SCHOOL FACILITIES COMMISSION CLASSROOM FACILITIES
ASSISTANCE PROGRAM PROJECT AND RELATED LOCALLY
Approval of the construction counsel for the Miami East Classroom
Facilities Assistance Program (CFAP) for the Miami East High School project.
OTHER INFORMATIONAL/DISCUSSION ITEMS:
- Dr. Rappold shared this month’s edition of The Board- “Why You Need to Develop
Standards for Budgeting”.
National Association of Agricultural Educators sent a Letter to district
the district for allowing Marie Carity to attend this year’s event.
BOE discussed the latest update of the
Ohio Schools Facilities Commission (OSFC)
High School Construction Project. On Wednesday, January 7 the Buehrer Group met
with the entire high school staff to share the goals and plans for the project for the next
several months. The first task will be to complete the Program Of Requirements (POR).
The POR ensures that each department and area in the new building has the necessary
square footage needed for its Program. The Buehrer Group will once again be visiting
the high school in the next few weeks to meet with each of the individual departments.
Once the POR is completed a Schematic design of the new High School will begin.
Board members discussed the latest updates of the varsity
baseball/softball field project.
The varsity baseball/softball fields appear that they would be more effectively placed
behind the K-8 building than in the earlier location north of the little league baseball
The community was reminded that
this year’s Miami East Alumni Hall of Fame
Nomination Applications are due by January 30th in the Superintendent’s Office.
- Miami East’s 5th Annual Staff Appreciation Night
will be held on
Board Award” –
members were recognized for the 2009 School Board Recognition Month
with a proclamation and certificates.
EXECUTIVE SESSION: Evaluation of the Superintendent. The Board recommended the evaluation of the superintendent be tabled until next month’s regularly scheduled meeting.
ADJOURNMENT: The meeting adjourned at