Review of November 20, 2006

Regular Board Meeting


Brad Burton, board president, called the regular meeting to order at 6:05 p.m., held in room 602 at Miami East Junior High School. The country was honored by the Pledge of Allegiance.

Roll Call was taken with board members Brad Burton, Mark Davis, Rusty Miller, Lucy Taylor, and Harold Brumfield in attendance.

Also in attendance were: Carolyn Grimm, staff member; Allen Mack, junior high principal; Tim Williams, high school principal; Chris Colotto, Resource International; Lisa Laney, Ohio School Facilities Commission; and Dora Bechtel, Resource International.




There were no public comments heard.





>> >Lisa Laney, Planning Manager, from the Ohio Schools Facilities Commission was in attendance to share the final report from the PK-8 Building project.In addition, Mrs. Laney also updated the Board of Education of the district�s status for qualifying for OSFC funding for future school construction.Mrs. Laney presented the Miami East Board of Education with a credit voucher toward the potential construction of a new High School facility.


Mrs. Laney reported in �October of 2001, the Miami East Board of Education and the Ohio School Facilities Commission approved a Master Facilities Plan for participation in the Expedited Local Partnership Program (ELPP).This program was created by the General Assembly to provide school districts with an immediate facilities need a venue to do the work, while still receiving credit for their efforts when they later become eligible for state funding under the Classroom Facilities Assistance Program (CFAP)�.


She continued by stating �The Miami East Board of Education and the Ohio School Facilities Commission approved the ELPP Project Agreement in February of 2002.This agreement allowed the district to move forward with a new PK-8 facility for their students using local funds exclusively, in anticipation of receiving credit for those expenditures when the district becomes eligible for CFAP, which will provide the rest of the necessary facilities work in the district�.




The OSFC believes that a project has been successful when a district opens a building that serves both the students and the community for many years to come.The Miami East PK-8 Facility has been an immense success, and it results directly from the local Board of Education, Administrators, teachers, staff, and community working together.


Mrs. Laney stated �This project was successful on so many levels.First and foremost, you have a beautiful state of the art facility for educating the children in the Miami East Local School District. Secondly, the project team stayed focused on the goal and delivered a facility in August of 2004 that was on time and 22% under the estimated budget. On behalf of Governor Bob Taft, the OSFC Commission members, and the Executive Director, Rick Hickman, I am honored to present this ELPP credit voucher in the amount of $12,169,300 to the Miami East Local School District.

Also, the Building and Grounds Committee updated the Board of Education of the past, present, and future plans for the district. Tim Williams, Co-Chair of the Building and Grounds Committee reported on the committees work and the first of three tours of the campus that will be held annually. The three inspection tours of the district are scheduled for the following dates and locations: (November 13th, Miami East High School; December 12, Miami East PreK-8; spring of 2007, outside grounds). The Building and Grounds Committee is a valuable part of the districts five-year strategic plan.



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A.     Approval of the minutes of the regular board meeting of October
16, 2006
, as presented by the treasurer.


B.     Approval of the financial statements for October 2006.


  C. Approval of Faithful Performance Bonds. The BOE approved the
reduction of performance bonds from the current amount of $100,000 to
$50,000. The Performance Bonds was originally increased as a result of
the Pre-K8 building project. Now because that project has been officially
completed the amount has been reduced for the Board President and
Superintendent for 2007.

D. Approval to amend the Amended Certificate of Estimated

Resources for the new allocations for the FY 2007 Grant Funds as




-                     Funds were used from the Permanent Improvement Fund (003) in the

amount of $50,083.15, in order to make the Debt Service payment due

December 1, 2006. This is an allowable expense according to the

Boards bond counsel.


-                     Discussion of financial status of district/five year forecast.


- Discussion of current school income tax revenues.


- Scheduled a Records Commission meeting schedule for December 19,
at 6:30 p.m., preceding the regular board meeting.


-                     Set Re-Organizational meeting and alternative Budget document

review January 9, 2007.


- School Finance Newsletter The Board of Education approved the
continued subscription for another year. The Board of Education
requested that the newsletter be sent via e-mail to save the cost of paper.


- Treasurers evaluation at end of meeting in executive session.






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1. Approval of Loretta Yantiss request for unpaid leave
of absence for November 20, 21, and 27, 2006.


2. Approval of Pat Fraleys request for unpaid leave of

absence for December 14, 15, and 18, 2006.


3. Approval of the following supplemental contracts for the 2006-07 school year:


High School

Musical Director(s) Kaitlin Peterman & Mark Iams- Step 0

stipend for both

Flag Corps Director Lisa Ritchea

4. Approval of sub teachers who have been approved by the Miami County Educational Service Center and on file in the central office. These are all on an as needed basis for the 2006-07 school year. The board-approved rate of pay has been set at $75.00 per day through 10th consecutive day and $83.00 per day from 11th day through 60 days in the same position, then placed on beginning salary schedule.




Approval of the band trailer agreement that is recommended to be reviewed annually.





Approval of the Miami East Board of Education Goals, for the 2006-07 school year.




Approval of the Board Policies changes as presented for

review at the October meeting. These changes include updates to items
such as procedures for filling Superintendent and Treasurer vacancies,
Section 504/ADA policies, Open-Enrollment policy, use of medication,
and Web-Page Guidelines.




-              The Board Conditions That Lead To Great Board-Superintendent Relationships & The Boards Role In Formulating Legislative Strategy.


-             Miami East FFA Thank You Letter The Miami East FFA wrote a letter to the Miami East Board of Education thanking them for their continued support and describing the events and activities our FFA students participated in during the National Convention held in October.

-             The November 2006 edition of the Miami East Education Association News & Notes was shared with the Board of Education.

-             Superintendent Evaluation Form Mr. Rappold reminded the Board of Education that the Superintendent evaluation forms were distributed to the Board of Education in October and asked the Board of Education if they wished to complete that evaluation during the regularly scheduled meeting in December.

-             Date and Time for the December Regular Board of Education Meeting. For the past three months the Miami East Board of Educations regularly scheduled meetings had been moved to the third Monday of every month. Mr. Rappold inquired about the Boards decision for dates and times for the remainder of the school year.



EXECUTIVE SESSION: Evaluation of the Treasurer. The Board of Education proceeded to Executive session for the purpose of evaluating the Treasurer. The Board of Education returned to the public session and acted upon the agreed upon evaluation. The Board approved a 3% pay increase for the Treasurer of Miami East.






- General Discussion(s)





ADJOURNMENT: The Board of Education adjourned the meeting at 8:15 p.m.








December 19, 2006 (Regularly scheduled BOE meetings will return back to third Tuesday)

@ 7:00 P.M.