Review of December 16, 2008

Regular Board Meeting


Rusty Miller, board president, called the regular meeting to order at 7:10 p.m., held in room 602 at Miami East Junior High School. The country was honored by the Pledge of Allegiance.

Roll Call was taken with board members Brad Burton, Rusty Miller, Lucy Taylor, and Harold Brumfield in attendance.

Also in attendance were: Suzie Weber, staff member; and Melanie Yingst, Troy Daily Newspaper.




There were no public comments heard.




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A.                 Approval of the minutes of the November 17, 2008 regular board

meeting, as presented by the treasurer.  


B.               Approval of the financial statements for November, 2008.


            C.        Approval of “A Resolution Declaring The Intention To Proceed Under The

                        Alternative Tax Document Format Provided Under Section 5705.281

            Of The Ohio Revised Code And To Refrain From The Preparation Of A Tax  

            Budget For The Fiscal Year 2010, And Authorizing And Directing The Chief

            Fiscal Officer Of The Miami East Local School Board of Education To Prepare

            And To Submit To The Miami County Budget Commission Such Information
            And Documents As Are Necessary Incident To Said Process And Submission,  
            And To Take Such Other Actions As May Be Reasonably Necessary Incident
            Thereto”, as prepared by legal counsel
for the Miami County Budget


D.        Approval of a “Resolution Authorizing Issuance of $ 6,575,000 of

            Bond Anticipation Notes After Submission to Electors”, as prepared by Peck,

            Shaffer & Williams LLP, the district’s bond counsel.


E.         Approval to establish the following funds in relation to the new

           high school building project, under CFAP (Classroom Facilities Assistance

           Program) guidelines: Fund 002-9008, Bond Retirement-H.S.; Fund 004-9008,

           Building Fund-H.S.; Fund 010-9008, Classroom Facilities-District Share-H.S.

           Project; Fund 010-9018, Classroom Facilities-OSFC Share-H.S. Project; and Fund 034-9008, Classroom Facilities Maintenance.

            F.         Approval to appoint Rusty Miller, as president pro temp,
                        for the re-organizational meeting, to be held at the Miami East
                        Jr.High/Elementary School on
January 13, 2009.  The FY 2010
                        Alternative Budget Document will be reviewed at this meeting.


G.         Approval of the annual 2009 membership dues, annual “Briefcase”

                        Subscription and subscription to “School Management News”.    




                                    -      Mr. Sommer informed the Board that he would be sharing the FY
                                           2010 Alternative Budget Document during the upcoming January


                                    -      This month’s edition of the “School Finance” Newsletter was shared
                                               and discussed during the meeting.


                -      Mr. Sommer shared the Audit Status with members of the Board. 
                        An exit Audit meeting will be scheduled after the
Holiday break.



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           A.       EMPLOYMENT ITEMS:


         1.                 Approval of sub teachers who have been approved by the Miami County

                 Educational Service Center, and on file in the central office. These are all

                  on an as needed basis for the 2008-09 school year.  The board approved

                  rate of pay has been set at $75.00 per day through 10th consecutive

                  days and $83.00 per day from 11th day through 60 days in the same position,

                  then placed on beginning salary schedule.


2.             Recommend approval of Steve Mason’s request for unpaid leave on
December 26, 2008 & January 2, 2009 (total 2 days).

          3.      Recommend approval of an additional classified sub for the 2008-09 school 

      year, on an as needed basis as follows for the following classification:

                           Scott Cromes – Bus Driver



                              Approval of the following out-of-state trip for Marie Carity: 


1)       AAE National Convention, Charlotte, North Carolina from

                                       December 3-5, 2008

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                           -              Mr. Rappold shared this month’s edition of The Board – “What are Your


  -               The BOE  was updated on the progress of the Ohio Schools Facilities
                  Commission (OSFC) High School construction project.  The CORE
                  construction team met last week to begin creating a construction calendar
                  and schedule.  The architects have scheduled a meeting with the staff at
                  the high school following the
Holiday break to begin reviewing the 
                  Program of Requirements (POR).  Following this initial meeting the
                  architects will meet with smaller groups of staff members to refine the
                  POR for each of the areas in the new building.  The expected completion
                  date for the POR is
January 30, 2009. 


-                      Update of the varsity baseball/softball field project.  Board members
         were given an update on the baseball/softball field project.  These fields
         will be relocated to create available space for the new high school
         building.  The first step will be to have the area surveyed along with an
         updated topographical layout.

-                      Update of the Science Land Lab project.  Board members
         were given an update on the Science Land Lab project.  Grants are being
         sought to help begin the Land Lab.  In addition, volunteers will soon be
         sought to be a part of a committee to assist with the design of land lab.

-                      Mr Rappold shared the E-Tech Educational Technology Plan for the  
         2009-2012 school year(s).  This was shared as an informational item  
         only.  Mr. Rappold informed the BOE that the plan would be included on
         the January BOE for approval.

-                      Mr. Rappold shared the December edition of the MEEA Newsletter.







        -       General Discussion(s)




ADJOURNMENT: The meeting adjourned at 8:25 p.m.



      NEXT MEETING (Re-Organizational)


January 13, 2009

7:00 P.M.