MIAMI EAST LOCAL SCHOOLS

BOARD BITS

Review of May 19, 2009

Regular Board Meeting

Rusty Miller, board president, called the regular meeting to order at 7:00 p.m., held in room 602 at Miami East Junior High School. The country was honored by the Pledge of Allegiance.

Roll Call was taken with board members Brad Burton, Mark Davis, Rusty Miller, Lucy Taylor, and Harold Brumfield in attendance.

Also in attendance were: Jodi Metzger, staff member; Preston Elifritz, Kindergarten teacher; Carmen Richters, Kindergarten teacher; Justin Roeth, Kindergarten teacher; Wes Welbaum, high school assistant principal; and Melanie Yingst, Troy Daily Newspaper.

PUBLIC COMMENTS

There were no public comments heard.

GOOD NEWS RECOGNITION:

- Kindergarten staff members: Carmen Richters, Justin Roeth and Preston Elifritz

reported on this year’s all-day everyday kindergarten recovery class.

Mr. Roeth began the presentation by describing the criteria and selection process for
creating the all-day everyday recovery class. This selection process begins in the spring
with kindergarten registration and continues the first few weeks of the new school year
as the staff reviews the results of the various assessments and observations.

Mr. Elifritz continued the presentation by presenting the Board with the results of the pre-
and post test results for students enrolled in the Recovery Class. Mr. Elifritz reported on the
results from the following diagnostic tests: Dibels, Initial Sound Fluency, Letter Naming
Fluency, and KDI. Mr. Elifritz reported that students enrolled in the Recovery Class improved
an average of 65.1 percentile of improvement on the KDI Diagnostic Inventory this year.

The report ended with Mrs. Richters sharing with the BOE comments from parents whose
students were involved in the class this year. In addition, Mrs. Richters shared writing samples
to show Board members the degree of improvement for the students.

Mr. Brumfield thanked all three teachers and commented it was very evident to him how well
the three instructors worked together as a team.

- Report from the District’s Staff Development Committee. Wes Welbaum, Staff Development
Chairperson for the Staff Development Committee reported on the success of the staff
development this year. The Staff Development Committee is part of the district’s five-year
strategic plan. Mr. Welbaum thanked the Board of Education for their continued support of
professional development across the district. Mr. Welbaum attributed the academic success
of the district to the various staff development opportunities offered to staff throughout the
school year. He then highlighted some of the professional development offerings that have

been held during the 2008-2009 school year.

Here is just a sampling of the professional development programs offered this year: INFOHIO, Smartboard operations, Student Motivation, Autism seminar, Value-Added presentation, Pinnacle Gradebook training, textbook selection committee, and curriculum mapping.

TREASURER’S REPORT:

A. Approval of the minutes of the special work session meeting of April 13, 2009,

and the regular board meeting of April 21, 2009, as presented by the treasurer.

B. Approval of financial statements for April, 2009.

C. Reviewed the revised five-year forecast for 2009-2013 and discussion of the districts

financial position.

D. Recommended revision of the district’s financial 5-year forecast for 2009-2013 as
presented by the treasurer.

E. Approval to advertise for bids for one (1) seventy-two (72) passenger transit

style bus, with a bid opening on June 12, 2009, at 12:00 noon.

F. Discussion of and Recommend approval to purchase liability, property and fleet

insurance renewal from the Ohio School Plan through The Hylant Administrative

Services for July 1, 2009 through June 30, 2010 (12 months).

INFORMATION ITEMS:

Mr. Sommer shared the status of the following Scholarship Funds:

- Miami East Scholarship Fund in memory of Morris and Mildred Duer

- Jean Morrow Scholarship

- Mildred Fredericks Scholarship

- Boak-Gilmer Music Scholarship

Income Tax Receipts for 2009 Fiscal Year were shared with the Board.

This month’s edition of the “School Finance” newsletter highlighting HB-1 was shared with the Board.

SUPERINTENDENT’S REPORT:

NEW BUSINESS:

A. EMPLOYMENT ITEMS:

1. Approval of Ashley Demmitt’s request for maternity leave to coincide with
FMLA beginning October 2, 2009 through December 25, 2009.

2. Approval of Megan Noll’s request for maternity leave to coincide with
FMLA beginning September 7, 2009 through November 30, 2009.

3. Approval of several unpaid leave of absences for the following

employees:
Diane Littlejohn – May 28, 29, and June 1, 2009

Debbie Couser – June 1 and 2, 2009 (due to retirement at the end of May, 2009)

4. Approval of the non-renewal of the spring supplemental contracts, for

personnel outside the teaching staff of Miami East, effective at the close

of the 2008-2009 school year season as follows:

HIGH SCHOOL

Head Baseball Coach – Barry Coomes

Assistant Baseball Coach – Jeffrey Haulman

Assistant Softball Coach – Justine Bradley

Head Track Coach – Steve Karnehm

Musical Producer/Director – Mark Iiames

5. Approval of the non-renewal of extended services days at the end of

the 2008-09 school year for the following certified staff:

Kathy Blair – Vocational – 3 days
Ceal Turnbull – High School Counselor – 20 days

Danielle Dillon – High School/Elementary Counselor – 5 days

Sandra Finkes – Jr. High Counselor – 5 days

Wade Meyers – AV/Library – 6 days

6. Approval of reassignment of the following administrators:
Wes Welbaum – Elementary Principal
Scott Donaldson – High School Assistant Principal/Athletic Director

7. Approval of the following persons for supplemental coaching contracts, effective

for the 2009-2010 school year, based on their years of experience, at the

board approved rate of pay:

HIGH SCHOOL

Strength Conditioning Coach – Max Current

Site Manager (Fall Season Only) – Ashley Kinder

Head Football Coach – Max Current – Step 6

Asst. Football Coach – Scott Donaldson – Step 6

Asst. Football Coach – Mark Rose – Step 6

Asst. Football Coach – Kevin Evans – Step 3

Asst. Football Coach – Steve Kirby – Step 4

Volunteer Football Coach – Dave Elliott

Volunteer Football Coach – Eric Wolfe

Head Boys’ Golf Coach – Bruce Vanover – Step 4

Head Volleyball Coach – John Cash – Step 6

Head Girls’ Soccer Coach – Emalie Carson – Step 5

Asst. Girls’ Soccer Coach – Heidi Perry – Step 1

Head Boys’ Soccer Coach – Michael Schumacher – Step 2

Head Cheerleader Advisor – Kalyn Fowler – Step 0
Asst. Cheerleader Advisor – Janet Gump – Step 2

Ticket Sales (2) – Janet Gump & Kevin Gump

Band Director – Jeff Smith – Step 6

Pep Band Director – Jeff Smith

Musical Instrumental Director – Jeff Smith – Step 6

A.V. Director – Wade Meyers – Step 5

Yearbook Advisor (Class Offered) – Heidi Perry

Class Advisors:

9^th Grade – Meghan Arnold

10^th Grade – Kristy Voisard

11^th Grade – Kevin Pyers

12^th Grade – Melody Sowry

Department Heads:

Language Arts – Janet Gump

Math – Tricia Brautigam

Science – Becky Weldy

Social Studies – Nichole Lanning

Vocational – Kathleen Blair

7. Approval of the following persons for supplemental coaching contracts, effective

for the 2009-2010 school year, based on their years of experience, at the

board approved rate of pay cont.:

HIGH SCHOOL

Academic Team Advisor – Kathleen McCrillis

Key Club Advisor – Rebecca Weldy

Leadership Facilitator – Ceal Turnbull

Muse Machine Advisor – Kathleen McCrillis

National Honor Society Advisor – Meghan Arnold

Student Council Advisor – Kristina Kemen

JR. HIGH

Head 7^th Football Coach – Joshua Roeth – Step 2

Asst. 7^th Football Coach – Frank Hall – Step 5

Head 8^th Grade Football Coach – Gary Church – Step 5

Asst. 8^th Grade Football Coach – Kevin Pyers – Step 6

Volunteer Football Coach – Chris Hellyer

8^th Girls Volleyball Coach – Jennifer Ziegenbusch – Step 6

7^th Girls Volleyball Coach – Julie Mack – Step 5

Head Cheerleader Advisor – Denise Gibson – Step 2

8. Approval of sub teachers who have been approved by the Miami County

Educational Service Center and on file in the central office. These are

all on an as needed basis for the 2008-09 school year. The board-approved rate

of pay has been set at $75.00 per day through 10^th consecutive days, and $83.00

per day from 11^th day through 60^th day in the same position, then place on the

beginning salary schedule.

9. Approval of the salary schedule for administrators for the 2009-2010 school

year.

B. OHSAA MEMBERSHIP FOR 2009-2010:

Approval of membership in the Ohio High School Athletic Association for grades

7-12 for the 2009-2010 school year.

C. EARLY RELEASE FOR SENIORS:

Approval for 3 days early release days for Seniors on May 27, 28 and June

1, 2009. Graduation will take place on May 29, 2009.

D. APPROVAL OF CLASS OF 2009 FOR GRADUATION:

Approval of the Class of 2009 seniors 100, for graduation on May 29,

2009, 7:30 p.m., at Hobart Arena in Troy.

E. APPROVAL OF BOARD POLICY CHANGES PER NEOLA:

Approval of the Board Policies changes as presented for review. These

changes include updates to items such as policies related to Parent and Family
Involvement, FMLA Leave for Military Personnel, Wireless Communication
Devices, Video Surveillance Monitoring, and Student Records.

F. APPROVAL FOR UPPER VALLEY MEDICAL CENTER TO PROVIDE

ATHLETIC TRAINING SERVICES FOR 2009-2010:

Approval of a one-year contract with Upper Valley Medical Center to provide

Athletic Training services from August 1, 2009 through July 31, 2010 at a cost of

one dollar ($1.00).

G. APPROVAL FOR FAIRWAY IRRIGATION TO COMPLETE THE

EXCAVATION AND CONSTRUCTION OF THE VARISTY BASEBALL

AND SOFTBALL COMPLEX.

Approval of excavation and construction bid from Fairway Irrigation to complete

the first phase of excavation and construction of the varsity baseball and

softball field complex.

H. APPROVAL FOR CTL ENGINEERING, INC. TO COMPLETE THE BORINGS
TESTING AND GEOTECHNICAL SERVICES FOR THE MIAMI EAST HIGH
SCHOOL CONSTRUCTION PROJECT.

Approval for CTL Engineering, Inc. to complete the Borings Testing and

Geotechnical Services for the Miami East High School construction project.

I. APPROVAL TO ADVERTISE FOR BIDS FOR THE FENCING PHASE OF

THE VARISTY BASEBALL AND SOFTBALL COMPLEX.

Approval to advertise bids for the fencing phase of the varsity baseball
and softball field complex.

OTHER INFORMATIONAL/DISCUSSION ITEMS:

- Dr. Rappold shared this month’s edition of The Board – “What Research Says about
Grade Retention”.

- The Board of Education self-appraisal will be completed by Dr. Decker during
the regularly scheduled meeting in July. Self-appraisal forms have been distributed to all
five Board members.

- Eighth Grade graduation will be held on Thursday, May 28, beginning at 7:00 p.m.,
and in the past a Board Member has attended and spoke to the eighth grade graduates.

- Dr. Rappold shared the 2008-2009 list of completed evaluations/appraisals for certified, classified, and
administrators across the district.

- 2008-2009 Jarrod Law school inspection report for Miami East K-8 School.
The district must submit a plan of abatement within 60 days of receiving this
report.  A plan of abatement should include a description of how we will
correct all violations and our proposed time frame for correcting violations.

Dr. Rappold has created the Abatement Plans for both the K-8 Building and the High
School. These abatement plans have been successfully submitted to the Health
Department.

BOARD MEMBERS’ COMMENTS:

- Mark Davis described his recent trip with the 8^th graders to their annual Smoky
Mountain Trip.

ADJOURNMENT: The Board of Education adjourned the meeting at 9:20 p.m.

NEXT REGULAR MEETING

MIAMI EAST K-8 SCHOOL

June 16, 2009 – 7:00 P.M.