Review of June 16, 2009

Regular Board Meeting


Rusty Miller, board president, called the regular meeting to order at 7:00 p.m., held in room 602 at Miami East Junior High School. The country was honored by the Pledge of Allegiance.

Roll Call was taken with board members Brad Burton, Mark Davis, Rusty Miller, Lucy Taylor, and Harold Brumfield in attendance.

Also in attendance were: Kent Buehrer, The Buehrer Group; Alan Polatka, The Quandel Group; Abbey Bergman, staff member; and Don Nuss, Technology Supervisor.




There were no public comments heard.






            The Miami East Board of Education would like to formally recognize the following staff members that have reached milestones of service to the district and those that will be retiring at the end of the 2008-2009 school year:

            10 Years                                25 Years                     Retiring

            Max Current                           Kevin Pyers                 Norma Karnehm (1969–2009)

            Kristina Brush                          Larry Taylor                Debbie Couser (1974–2009)

            Heather Gilliland                     Carol Herron                Robert Stevens (1980–2009)

            Patty Gentis                             Jody Cron                    Jody Cron (1984–2009)

                                                            Diann Fine                   Diann Fine (1984–2009)

                                                                                                Ric Hacker (1985–2009)

                                                                                                Jill Huelscamp (2004–2009)



            Report from the District’s Technology Committee.  The Technology Committee is part of the district’s five-year strategic plan.  Don Nuss, Technology Committee Chairperson, updated the Board of Education of the progress of the committee’s annual goals.  The detailed year-end report is included at the conclusion of the BOE Bits.


            The Buehrer Group and Quandel Group presented to the Board of Education the results of the Schematic Design (SD) Phase for the new high school project.





A.        Approval of the minutes of the May 19, 2009 board meeting, as presented by

the treasurer. 

B.                 Approval the financial statements for May, 2009, as presented by the treasurer. 

C.            Approval of the transfers and advances of funds necessary to close out the fiscal

year 2009.


D.            Approval of the Amended Certificate of Estimated Resources for fiscal year

2009 (final); approval to amend the FY’ 2009 appropriations; and to allow transfers of

appropriations as necessary, and approval to revise the student activity budgets, as required

to close out the fiscal year 2009.


E.            Approval of Temporary Appropriations for FY '2010 at 25% of the FY’ 2009

actual expenditure amounts.


F.         Recommend approval to participate in the Workers' Compensation Group Rating Plan for 2010,

through the Southwestern Ohio Educational Purchasing Cooperative, with Hunter Consulting Company.  This item was tabled.


G.           Appointment of delegate and alternate to the O.S.B.A. Capital Conference to be

      held November 8-11, 2009, in Columbus, Ohio.  Mr. Burton volunteered to be the
             delegate and Mrs. Taylor volunteered to be the alternate.


H.           Approval to change Life, Accidental Death & Dismemberment Insurance providers

from Horace Mann Companies to Sun Life Assurance Company of Canada through the Southwestern Ohio Educational Purchasing Council effective for the 2009-2010 school year.  This would result in a 40%-50% premium savings.            


              I.        Approval to extend the district’s copier contract with Woodhull.                                                                                                                                                                                             









     1.     Approval of Abbey Bergman, as an English teacher, at Miami East

             Junior High, on a one year limited contract, bachelor’s degree,

              Step 0, for the 2009-10 school year, pending BCII and FBI background

 check and official transcripts.


     2.      Approval of Omar Lozano, as a Music teacher, at the Miami East Junior

             High and High School, on a one year limited contract, Master’s degree,

 Step 9, for the 2009-10 school year, pending BCII and FBI background

 check and official transcripts.


                        3.       Approval of the additional extended service days at the end of the

                                2008-09 school year for the following certified staff:

     Danielle Dillon – High School/Elementary Counselor – 5 days


                       4.       Approval of the following persons for supplemental coaching

    contracts, effective for the 2009-2010 school year, based on their years of

    experience, at the board approved rate of pay:



          Assistant Volleyball Coach – Lori Smith – Step 6

                                                 Cross Country Coach – Alan Russell – Step 0

                                              Girls’ Golf Coach – Tom Meyer – Step 0



            5.     Approval of Greg Baker, as a custodian, at Miami East K-8, effective July 1, 2009 at
                   Step 0, for 5 ½ hours per day, 260 days a year, pending BCII and FBI background check.




                   Approval of the agreement with MDECA for the 2009-10 school year,

           for the FY” 2010 services per contract on file. 




                     Approval of the 2009-10 school year school lunch prices.  The prices have

remained at the same rates for the 2006-07,  2007-08, & 2008-09 school years.


                                Grades K-5 - $2.00     6-12 - $2.25           Adult - $3.25   and   Milk - .55 cents




                        EDUCATION STUDENTS:

                             Approval for extended school year days for the following special education





              Approval of the Schematic Design portion of the High School construction





      FOR 2009-11:

 Approval of a two-year contract with Reliable Electrical Mechanical Services

for professional maintenance services for the heating and cooling system at Miami

East High School and Miami East K-8 building for the 2009-10 & 2010-11

                        school years






                   -   Dr. Rappold shared this month’s edition of  The Board – “When Difficult People Speak
                        at Your Board Meetings”


       -   Miami East High School, Junior High, and Elementary Student Handbooks

were shared as informational items to review for approval at the July Board of
           Education meeting. 


       -    Miami East Staff and Bus Driver Handbooks were shared as informational items to review
            for approval at the July Board of Education meeting. 


       -   The 2009-2010 Chemical Hygiene Plan and Shop Safety plan were shared as an
            informational item to review for approval at the July Board of Education meeting. 


       -   2009-2010 Class Fees were reviewed for approval at the July Board of Education



       -                The Board of Education self-appraisal will be completed by Dr. Decker during
            the regularly scheduled meeting in July.











ADJOURNMENT:  The Board adjourned the meeting at 8:37 p.m.












July 21, 2009

7:00 P.M.




District Technology Year-end Report


The 2008-09 school year was once again filled with change beginning with service provider, MDECA. MDECA instituted a new Internet filter service called Content Keeper right when we were returning for the year. After working out the kinks, the Content Keeper is proving to be very effective in protecting those who utilize the Internet at Miami East. Beginning next school, we will be able to filter students differently that we filter staff. This will allow staff to present students with material in a controlled environment that may be found on sites where students could be harmed if accessing it alone.


MDECA also migrated the District from their antiquated POP3 email service to a more modern online service. Staff can now access their email anywhere they have access to the Internet.   The new system also provides staff with extra features such as calendar, contact list and tasks lists. During the migration the District’s email addresses were changed. The building identifier was removed. For example, high school staff members email no longer begin with a MEHS. Instead they begin with a shortened ME. Also every staff member is now using the entire last name as part of the address, instead of an abbreviate version.

During the fall of the year, the District connection to MDECA was upgraded from four T1 lines to a 20 MB fiber connection. Opening up the floodgates to the Internet has allowed staff and students to access to a multitude of new educational material.


Staff continues to push the envelope of the District’s technology. Last year we upgraded to virtual servers running VMWare. At the time we doubled the amount of server space for staff and students to save their work. We still ran out of disk space four times this year. To help alleviate the storage space issue, we have completed an upgrade to the VMWare servers that will allow each staff member to have ten times the disk space they last year. To help ensure everyone is receiving the exact same amount of space, each staff member will be given a quota that will allow them a maximum of 10GB each. Once their 10GB is used up, it will be up to them clean up their personal area of the server.


Miami East has jumped into “Cloud Computing” with both feet this year. Cloud computing is a term coined to describe a style of computing in which dynamically scalable and often virtualized resources are provided as a service over the Internet.    


The web-based grade book program called Pinnacle that was piloted last year by the elementary last year was unveiled District wide this year with great success. Every staff member is now capable of entering grades and keeping attendance anywhere they can find an Internet connection.  The Pinnacle Internet Viewer that allows parents to see a child’s grade live and up-to-date was not only used by parents, but by the students themselves. Over 125 different student reports were being emailed directly to parents on a weekly basis.


We are also now running our Accelerated Reader program via the Internet. By moving this highly used service to the Internet, more students have access to Accelerated Reader in more locations within the District. The web version of Accelerated Reader now provides the teachers with access to tests and quizzes for over 112,000 different titles.

A Website committee was formed this year to review the status of our current website and make suggestions for change. After a year long discussion, evaluating seven different options, the committee recommended to migrate to a new hosted solution called Schoolwires. Schoolwires will allow staff to edit their pages from anywhere they can connect to the Internet. It will also allow our staff to reach our student in a world in which they already exists. Schoolwires will provide the District with secure access to blogging, podcasting, video casting, online testing as well as many other new Web 2.0 features. We will begin implementation over the summer, with the anticipation of completed this time next year.


We entered year two of our four year computer rotation by upgrading the junior high staff computers as well as the junior high wireless cart. This year’s rotation has allowed us to completely eliminate the Windows 98 machines from the elementary and junior high classrooms. The old junior high staff computers replaced the old elementary laptops that were temporarily used to replace the two Windows 98 labs last year. Nearing the end of their life expectancy, these laptops will make the final stance in the classrooms where the Windows 98computers once sat.


To help alleviate the cost of the computer upgrades, we began purchasing refurbished computers from a company called PartStock. The units are almost half the cost and come with a 5 year warranty instead of a 3 year warranty that comes with a new computer. PartStock also provides us with free spare parts so we may repair any unit a more timely fashion.


The software that runs on the District’s computers continues to grow. The IT Department is now supporting over 180 different software titles. The largest increase in software occurs during every textbook adoption. The textbook manufactures are finding it more affordable to provide the district with a multitude of CD and DVDs filled with tests, data and puzzles.