MIAMI EAST LOCAL SCHOOLS

BOARD BITS

 

Review of June 20, 2006

Regular Board Meeting

 

Brad Burton, board president, called the regular meeting to order at 7:00 p.m., held at Miami East PreK-8 School. The country was honored by the Pledge of Allegiance.

Roll Call was taken with board members Brad Burton, Mark Davis, Rusty Miller, Lucy Taylor, and Harold Brumfield in attendance.

Also in attendance were: Dr. John Decker, ESC Superintendent; John Cooper, Maintenance Supervisor; Allen Mack, junior high principal; Jim Taylor, parent; Dana Rasmussen, Troy Daily Newspaper; and Doug Page, Dayton Daily Newspaper.

 

 

                                                               

> >> >PUBLIC COMMENTS

There were no public comments heard.

 

 

GOOD NEWS RECOGNITION

 

                                Dr. John Decker, reported to the Board of Education the results of the 2005-2006 Miami
                East Board of Education self-appraisals.   Dr. Decker reported that the Board of Education earned
                an effective rating of 99% on all surveyed items.   Each category of the survey was discussed and
                Dr. Decker suggested several areas that could be used as goals for the upcoming school year.  These items
                included: reviewing the public participation policy, reviewing the relationship with other units of
                government, and establishing a clear delineation between the district and the board’s roles and
                responsibilities.  Dr. Decker concluded his presentation by commending the Miami east Board of Education
                for using the self-appraisal process and remarked that Miami East was the only BOE in the county that
                conducts such an evaluation.  He continued, by stating, that the process is an excellent opportunity for each
                board member to share thoughts and concerns.  “Congratulations for being proactive and working
                collectively for the students and parents of Miami East” and Dr. Decker wished everyone good luck for the
                upcoming school year.

 

                                Board President, Brad Burton and the Miami East Board of Education formally recognized the
                following staff members that have reached milestones of service to the district and those that will be
                retiring at the end of the 2005-2006 school year.  Mr. Burton thanked those staff members that have
                reached milestones in service and wished those that were retiring the best of luck in the future.

                10 Years                                20 Years                    25 Years               Retiring

                Kathleen McCrillis               Glenna Rinehart        Janet Taylor         Betty Kirk (1976 - 2006)

                Kathryn Irick                         Rhea Kirk                   Mary Everett        Mary Everett (1981- 2006)

                Matthew Roth                                                                                         Joyce Demmitt (1994 - 2006)

                Pat Fraley                                                                                                 Gary Ogg (12/1995 - 6/2006)

                Kathy Knoop

 

 

TREASURER’S REPORT

A.            Approval of the minutes of the May 16, 2006 board meeting as presented

by the treasurer. 

B.           Approved the financial statements for May, 2006 as presented by the                 

treasurer. 

C.              Approval of the transfers and advances of funds necessary to close out the      

                             fiscal year 2006.

 

D.           Approval of Amended Certificate of Estimated Resources for fiscal year 2006 (final); approval to amend the FY’ 2006 appropriations; to allow transfers of appropriations as necessary, and approval to revise the student activity budgets, as required to close out the fiscal year 2006.

 

E.              Approval of Temporary Appropriations for FY '2007 at 25% of the

FY’ 2006 actual expenditure amounts.

 

F.         Approval to participate in the Workers' Compensation Group Rating Plan

for 2007, through the Southwestern Ohio Educational Purchasing Cooperative, with Hunter Consulting Company. 

 

G.            Appointment of delegate and alternate to the O.S.B.A. Capital Conference to be held November 12-15, 2006.  Rusty Miller was appointed as the board’s delegate and Brad Burton was appointed as the alternate.   

     

             INFORMATION

 

H.            As an informational item, the treasurer shared with the board a proposal to petition the Miami County Courts for a “transfer of fiduciary”, to be prepared by legal counsel, for the following scholarship funds and other donations (balances as of 06/30/2006, including interest) to be transferred to the Miami East Education Foundation, under the umbrella of the Troy Foundation, to be administered per the bequest and donors designations:

 

Miami East Education Foundation Fund - $ 36,067.55

                                                (includes the following funds):

Miami East Scholarship Fund (Morris and Mildred Duer) -  $ 20,015.33

Linda Roth Scholarship Fund  - $ 2,466.46

Max and Nick Duff Memorial Fund - $ 5,467.00

Eagle’s donation(s) - $ 6,952.90

Senior gift - Class of 2004 - $ 1,115.86

Memorial contribution for Dr. Ray Yoder -  $  50.00

Boak-Gilmer Music Scholarship Fund - $ 11,659.36

Ann Wigdahl Memorial Fund - $ 7,908.77

 

NOTE: this action would solve the problem with the previous year’s audit and place the funds where the Board and Administration feel the funds should be.

 

 

 

SUPERINTENDENT’S REPORT

 

 NEW BUSINESS:

 

A.           EMPLOYMENT ITEMS:

     1.     Approval of acceptance of Craig Vasil’s letter of resignation, effective

             July 31, 2006. 

 

2.         Approval of Loretta Yantis, as a 5 hours per day assistant cook, at step 9 ,

at the board approved rate of pay, for the 2006-2007 school year.

 

3.         Approval of Heather Lewis and Brandy Norman, as reading intervention coordinator(s) for third graders, for June and July, at the hourly rate for reading

intervention tutors.

4.    Approval of a Jr. High Site Manager for school year 2006-07, at .020   

        index on the supplemental schedule, and to be reviewed for the 2007-08 school year.   

 

            5.     Approval of Michele Melvin, as a bus driver, on a one year limited
      contract, at step 0, at the approved board rate of pay, effective for the 2006-07

      school year.

 

                            6.    Approval of the recommendation of the superintendent to rescind the earlier recommendation to

       abolish the following certified positions:

   In accordance with Article V of the Collective Bargaining Agreement
     with the District’s Certified Staff, the Superintendent is recommending the
     re-establishment of the following Certificated Positions, effective for the
     2006-07 school year:

                                                                                High School Science

                                                                                High School Guidance Counselor

                                                                                Elementary Title I

 

7.          Approval of the recommendation of the superintendent to rescind the earlier recommendation
  to abolish the following certified employment contracts:

                                      In accordance with Article V of the Collective Bargaining Agreement with
                                    the District’s Certified Staff, the Superintendent is recommending that the
                                     Employment Contracts of the following Certified Employees be recalled,
                                  effective for the 2006-07 school year:

 

Jason Moore

Doedee Trostel-Patton

 

8.          Approval of the recommendation of the superintendent to rescind the earlier recommendation
  to abolish the following classified positions:

                                      In accordance with Ohio Revised Code Section 3319.172, and Article 7.03
                                   of our Collective Bargaining Agreement, the Superintendent is recommending that

      the Employment Contracts of the following Classified Positions be    

      recalled, effective for the 2006-07 school year:

K-8 Cook

Technology Facilitator

Aide(s)

 

9.          Approval of the recommendation of the superintendent to rescind the earlier recommendation
  to suspend the following classified employment contracts:

 

      In accordance with Ohio Revised Code Section 3319.172, and Article 7.03 of
                    our collective Bargaining Agreement, the Superintendent is recommending
                    that the Employment Contract of the following Classified Employees be
                    recalled, effective for the 2006-07 school year:

 

Bev Gheen – Asst. Cook @ 3 ½ hrs/day

Tanya Couser – Technology Facilitator @ 5 hrs/day

Ronda Horton – Aide (Hours to be established yet)

Linda Deaton – Aide (Hours to be established yet)

Jill Huelskamp – Aide (Hours to be established yet)

 

                        10.     Approval of the superintendent to rescind the earlier recommendation to

        abolish the following administrative/supervisor position:

   In accordance with Board Policy 3143.02, as authorized by Ohio Revised Code
     3319.171, the Superintendent is recommending the re-establishment of the

   Administrative Classification Position of Maintenance Building/Grounds Supervisor,

   on a part-time basis of twenty hours per week, effective for the 2006-07 school year.

 

11.       Approval of the superintendent to rescind the earlier recommendation to   

                                   suspend the following Administrative Classification Position of Maintenance     
                                   Building/Grounds Supervisor employment contract:

      In accordance with Board Policy 3143.02, as authorized by Ohio Revised Code
      3319.171, the Superintendent is recommending that the Employment contract of the
      following Administrator/Supervisor be recalled on a part-time basis of twenty hours
      per week, effective for the 2006-07 school year.  Recommend approval of John  
      Cooper, as Maintenance Building/Grounds Supervisor, on a part-time contract at
      twenty hours per week, step 15, effective for the 2006-07 school year.               

 

 

12.       Approval of the renewal for the following certified teaching contracts,

         effective for the 2006-2007 school year, on the approved teacher salary schedules

         as follows:

              TWO-YEAR LIMITED:   Jason Moore

              ONE-YEAR LIMITED:    Doedee Trostel-Patton

 

13.       Approval of the following persons for supplemental coaching contracts,   

 effective for the 2006-2007 school year, based on their years of experience, at the     

 board approved rate of pay:

HIGH SCHOOL

Strength Conditioning Coach – Max Current

Site Manager (Fall only) – Bruce Vanover

Head Football Coach – Max Current – Step 6

Asst. Football Coach – Mark Rose – Step 6

Asst. Football Coach – Kevin Evans –  Step 0

Asst. Football Coach – Frank Hall – Step 3

                                                                Asst. Football Coach – Scott Donaldson – Step 6

Head Boys Soccer Coach – Patrick Jump –  Step 0

Asst. Boys Soccer Coach – Michael Schumacher – Step 0

High School Ticket Sales – Melissa Beal & Janet Gump

High School Head Cheerleader Advisor – Pam Rice – Step 3
Asst. Cheerleader Advisor – Pam Wisecup – Step 0

Head Boys’ Golf Coach – Bruce Vanover – Step 1

Head Cross Country Coach – Jim Siegel- Step 6

Head Volleyball Coach – Wes Welbaum – Step 6

Asst. Volleyball Coach – Wes Welbaum – Step 6

Head Girls Varsity Track – Bruce Vanover –  Step 3

Head Girls’ Soccer Coach – Emalie Carson – Step 2

Asst. Girls’ Soccer Coach – Jennie Gearhardt – Step 2

Head Boys’ Basketball Coach –  Kevin Evans –  Step 3

High School Band Director – Jeff Smith –  Step 6

Pep Band Director –  Jeff Smith

Assistant Band Director – Chris Weddle –  Step 1

                                                                High School Musical Director – David Brush –  Step 4

                                                                High School Musical Instrumental Director –  Jeff Smith – Step 4

   

    13.     Approval of the following persons for supplemental coaching contracts,  

 effective for the 2006-2007 school year, based on their years of experience, at the     

 board approved rate of pay :

 

       HIGH SCHOOL

 

                                                                High School Show Choir Director –  David Brush

                                                                High School Yearbook Advisor (Class Offered) –  Heidi Perry

                                                                Class Advisors:

                                                                                  9th Grade -

                                                                                10th Grade – Meghan Arnold

                                                                                11th Grade – Mel Sowry

                                                                                Volunteer 11th Grade –  Kathy Blair

                                                                                12th Grade – Heidi Perry

                                                                High School Muse Machine Advisor –  Kathy McCrillis

                                                                National Honor Society Advisor –  Melissa Beal

                                                                Student Council Advisor – Nichole Lanning

Department Heads:

Language Arts – Janet Gump

Math – Tricia Brautigam

                                                                                Science –  Melissa Beal

Social Studies –  Fred Worth

                                                                                Vocational  –  Kathy Blair

                                                                Key Club Advisor –  Becky Weldy

                                                                High School Academic Team Advisor –  Kathy McCrillis

                                                                Audio Visual Director –  Wade Meyers –  Step 5

 

                                                JR. HIGH

                                                                Head 7th Football Coach – David Weaver – Step 3

                                                                Asst. 7th Football Coach – Dan Wiford – Step 3

                                                                8th Girls Volleyball Coach – Jodi Carr – Step 2

                                                                7th Grade Volleyball Coach – Julie Mack – Step 2

Head Wrestling Coach – Gary Church –  Step 3

                                                                Head 8th Grade Football Coach – Gary Church – Step 2

                                                                Asst. 8th Grade Football Coach – Kevin Pyers – Step 6

                                                                Head Cheerleader Advisor – Katie Peters Crosby – Step 1

                                                                Head Junior High Track Coach –  Gary Church –  Step 2

                                                                8th Boys’ Basketball Coach –  Scott Shirk –  Step 5

                                        7th Boys’ Basketball Coach – Todd Stucker –  Step 0

 

 

14.       Approval of a contract with Kimberly Rupert to maintain and upgrade the  

      district’s web site for the 2006-2007 school year, at $10,920.00.

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SUPERINTENDENT’S REPORT

 

NEW BUSINESS CONT.:

 

A.          APPROVAL OF THE MDECA AGREEMENT FOR THE 2006-2007

                          SCHOOL YEAR:

                     Approval of the agreement with MDECA for the 2006-07 school year,

            for the FY” 2006 services per contract on file.  

 

C.        2006-2007 SCHOOL LUNCH PRICES:

 

                    Approval of the school lunch prices for the 2006-2007 school year as         

             follows:

 

                                     Grades K-5   $1.90           6-12   $2.15             Adult   $3.00          Milk  .45

 

                    D.        APPROVAL OF BOARD POLICY CHANGES AS RECOMMENDED BY
                     NEOLA:

Approval of Board Policy changes as recommended by Neola as  presented  for review at the May meeting, as a result in changes in the Ohio Revised Code (O.R.C.). 

                   E.        APPROVAL OF ANTI-IDLING POLICY CHANGE AS RECOMMENDED       
                     BY THE OHIO EPA:

Approval of Board Policy change of our current anti-idling  policy in accordance with the Environmental Protection Agency’s (EPA) initiative to reduce air pollution.       

 

              F.           EXTENDED SCHOOL YEAR DAYS- SPECIAL EDUCATION STUDENTS:

 

                                    Approval for extended school year days for the following special

education students:

 

                                                                Damen Leistner    50 hours    

Colt Cavanaugh    24 hours    

Cody Webb             8 hours      

Kyle Magato         12 hours   

 

                G.           RELIABLE ELECTRICAL MECHANICAL SERVICES IN 2006-07:

Approval of Reliable Electrical Mechanical Services for professional maintenance services for the heating and cooling system at Miami East High School and

a preventive agreement for the Miami East K-8 building for the 2006-2007 school year. 

 

 

               H.             MEMORANDUM OF UNDERTANDING BETWEEN THE MIAMI EAST
                                EDUCATION ASSOCIATION AND THE MIAMI EAST BOARD OF
                                EDUCATION:

 

  Approval of this Memorandum Of Understanding intended to address the request to take the current Audio Visual Director’s position and split the position equally between the K-8 facility and the High School.  

 

I.                ASSISTANT COOK JOB DESCRIPTION:

                            

      Approval to revise the current Assistant Cook position’s job description.

 

 

J.              ACCEPTANCE OF A DONATED PIANO:


                Acceptance of a donated piano from Cindy Gibson, valued at $1,200 by  

       Kincaid’s Music, and to be used in the K-8 building.

 




K.               ASPHALT PAVING PROJECT AT MIAMI EAST HIGH SCHOOL/K-8:

 

       Approval of Patriot Paving to complete the Miami East High School/K-8 paving project at a cost of $46,165.00. 

 

 

L.                BUS BID PURCHASE:

 

       Approval to purchase a new special education bus from Cardinal Bus Sales at a cost of $65,600.00. 


    

8.             OTHER INFORMATIONAL/DISCUSSION ITEMS:

 

                       -      The Board  –   “When You Have to Repair a Mistake”, “Why Create a Long-Range
                                 Facility Plan?” and  “Seven Secrets For Building Staff Loyalty”.

 

       -        Miami East Education Association News & Notes.

 

                       -        Miami East High School, Junior High, and Elementary Student Handbooks to review for
                                approval at the July Board of Education Meeting.

 

       -        Miami East Staff and Bus Driver Handbooks to review for approval at the July Board of
              Education Meeting.

 

-      2006-2007 Chemical Hygiene Plan and Shop Safety plan to review for approval at the July Board of Education Meeting.

 

                        -       Miami East Junior High “Viking Press” Spring 2006 edition.                       

 

        -       Miami East Athletic GPA Eligibility program as an informational item.  The intent of
                the new athletic eligibility program will be to raise the required athletic GPA to the
                highest in the CCC league over a two year period.

 

        -       High School Social Studies Department has viewed the McDougal Littell “Modern World
                History” textbook to replace the current edition that is not aligned with the current state standards.

 

                        -       2005/2006 Miami East Standardized test results.

                        -       Thank you letter to the Piqua Eagles for their recent donation and to the Miami East Athletic
                                Director from the Miami County Special Olympics. 

 

-           Updated and revised copy of the certified Individual Professional Development Plan packet.

-           2006-2007 Miami East Wellness Policy to review for approval at the July Board of Education Meeting.

 

 

 

EXECUTIVE SESSION:  For the purpose of discussing employment of personnel.

 

 

NEXT REGULAR BOARD MEETING

July 18, 2006

7:00 P.M.

Miami East K-8 School