MIAMI EAST LOCAL SCHOOLS

BOARD BITS

 

Review of July 15, 2008

Regular Board Meeting

 

Rusty Miller, board president, called the regular meeting to order at 7:00 p.m., held in room 602 at Miami East Junior High School. The country was honored by the Pledge of Allegiance.

Roll Call was taken with board members Mark Davis, Rusty Miller, Lucy Taylor, and Harold Brumfield in attendance.

Also in attendance were: Kent Buehrer, The Buehrer Group; Lisa Linn, parent; Lisa Magoto, parent; Colleen Woolley, parent; and Melanie Yingst, Troy Daily Newspaper.

 

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> >> >PUBLIC COMMENTS

Colleen Woolley requested information regarding the current open-enrollment procedures and timelines for the district.Mr. Rappold explained that open-enrollment applications are accepted during the months of April and May.During the month of June each building principal reviews the open-enrollment requests in relation to class size and availability.This year the district received numerous additional open-enrollment requests.The district was unable to accept all of these requests as a result of an increase in enrollment at the primary and secondary levels.

 

 

GOOD NEWS RECOGNITION

 

-          ���� Mr. Rappold shared the preliminary results from the 2007-2008 Miami East High School OGT
���� standardized test results, Miami East Junior High Achievement Standardized test results,
Miami

���� East Elementary Achievement Standardized test results, and district-wide report card.

-���� ���� Kent Buehrer, architect from the Buehrer Group shared preliminary floor plans for a potential
��������������������� new high school.The floor plan incorporated findings from the Focus Group meetings held
��������������������� during the months of May and June.
In January, the district received word from the Ohio
��������������������� School Facilities Commission (OSFC) that the district now qualifies to receive an estimated
$12,900,000 reimbursement to use toward the cost of a new high school facility. Hundreds
of parents, staff, and residents have attended meetings for the past two months offering
various suggestions and recommendations. Based upon this information, the Buehrer
Group incorporated those recommendations into the floor plan presented during the Board
meeting. The new high school floor plan includes additional classroom square footage, a
one-story layout, two additional classrooms for future growth, updated wiring and technology,
and a focus on safety. The approximate location would be between the existing high school
and the K-8 building.

 

 

 

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TREASURERS REPORT:

 

A.     Approval of the minutes of the special board meeting of June 09, 2008,

and the regular board meeting of June 17, 2008, as presented by the treasurer.  

 

B.     Approval of the financial statements for June 2008.

TREASURERS REPORT CONTINUED:

 

C.     Approval of Amended Certificate of Estimated Resources for FY 2009.

 

D.     Review of bids of June 30, 2008, for the purchase of one new 72 passenger

transit school bus, with options selected:

 

- Cardinal Bus Sales and Services, Inc. $79,181.00 (base bid)

1,585.00 (selected options)

4,300.00 (less trade-in)

200.00 (less early pay cash disc.)

Total Net $76,266.00

- Cardinal Bus Sales and Services, Inc. $77,091.00 (base bid - stock unit)

65.00 (options)

4,300.00 (less trade-in)

200.00 (less early pay cash disc.)

Total Net $72,656.00

- Miami Valley International Truck, Inc. $72,859.00 (base bid)

4,977.00 (selected options)

3,500.00 (less trade-in)

-0- (less early pay cash disc.)

Total Net $74,336.00

 

- Myers Equipment Corporation $78,208.00 (base bid)

3,774.00 (selected options)

1,200.00 (less trade-in)

-0- (less early pay cash disc.)

Total Net $80,782.00

 

E.      Approval of the alternate bid from Cardinal Bus Sales & Service, Inc.,

for the purchase of one new 72 passenger transit style school bus, in the amount of

$72,656.00 (stock unit).

 

F.      Approval of a resolution titled RESOLUTION DIRECTING THE

FISCAL OFFICER TO APPLY FOR AUTHORITY TO EXCEED THE FOUR

PERCENT LIMITATION, as prepared by Peck, Shaffer & Williams, LLP, in

anticipation of issuing bonds for the proposed new high school construction

project.

 

INFORMATIONAL ITEMS:

 

-          Review of Advances and Transfers of Funds as approved at the June 17, 2008 meeting

as follows:

ADVANCES

FROM TO AMOUNT

General Fund (001-0000) eTech E-Portfolios

(452-9418) $ 193.24

General Fund (001-0000) Title IV-a Drug Free

(584-9808) 3,022.64

$ 3,215.88

TRANSFERS

FROM TO AMOUNT

General Fund (001-0000) IDEA-B (516-9608) $365,161.87

General Fund (001-0000) Title I (572-9107) 46,991.69

General Fund (001-0000) Title V (573-9208) 615.69

General Fund (001-0000) Title II-A (590-9907) 21,997.87

TOTALS $445,159.43

 

GRAND TOTALS $448,375.31

 

-          SCHOOL FINANCE Newsletter

 

SUPERINTENDENTS REPORT:

 

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7. NEW BUSINESS:

A. EMPLOYMENT ITEMS:

1. Approval of Kelly Youngs letter of resignation, as high

school/elementary counselor effective July 1, 2008.


2. Approval of Leah Broughs letter of resignation, as

elementary music teacher effective July 1, 2008.

 

3.                   Approval of Tammy Hamiels request for unpaid leave

for August 20-27, 2008 (total 5 days).

 

 

 

 

 

 

 

 

4. Approval of extended service days for the 2008-09 school

year for the following certified staff:

a) Ceal Turnbull High School Counselor 20 days

b) Sandra Finkes Jr. High Counselor 5 days

c) Kathy Blair Vocational 3 days

d) Wade Meyers AV/Library 6 days

 

The number of days will all be assessed after the 2008-09 school year.

 

5. Approval of the following persons for supplemental contracts,

effective for the 2008-2009 school year, based on their years of experience,

at the board approved rate of pay:

HIGH SCHOOL

Varsity Asst. Football Coach Steve Kirby Step 3

Varsity Head Wrestling Coach Max Current Step 6

Varsity Head Boys Soccer Coach Michael Schumacher Step 1

Volunteer Boys Soccer Coach Manuel Perez

Varsity Asst. Volleyball Coach John Cash Step 0

JR. HIGH

Head Cheerleader Advisor Denise Gibson Step 1

B. PURCHASING AGENT:

 

Approval of Todd Rappold as purchasing agent for Miami East Local

Schools effective August 1, 2008.

C.     2008-2009 HANDBOOKS:

Approval of the 2008-2009 handbooks for Miami East High School,

Miami East Jr.High, Miami East Elementary, District-Wide Staff Handbook,

and Bus Driver Handbook as presented at the June meeting.

 

D.     2008-2009 CLASS FEES:

 

Approval of the 2008-2009 class fees, as recommended by

the principals for Miami East High School, Miami East Jr. High, and Miami

East Elementary. > >> >

 

 

 

 

 

 

 

 

 

E. 2008-2009 BOARD OF EDUCATION LEGAL REPRESENTATION:

 

Approval of John Podgurski, as the Miami East Local Board of Educations

legal representative, for the 2008-2009 school year, on an as needed basis.

F. 2008-2009 CHEMICAL HYGIENE AND SHOP SAFETY PLAN(S):


Approval of the 2008-2009 Chemical Hygiene and Shop Safety Plans

as presented at the June meeting.

G. 2008-2009 DISTRICT TUITION RATE:

 

Approval of the Miami East tuition rate, for the 2008-2009 school year,

at a rate of $3,613.21, as set by the Ohio Department of Education.

 

 

H. BAND EQUIPMENT TRAILER AGREEMENT

Approval of the band trailer agreement that is recommended to be

reviewed annually.

 

I. CLERK/CASHIER/EMIS COORDINATOR JOB DESCRIPTION

Approval of the Clerk/Cashier/EMIS Coordinator job description as
presented at the June 2008 meeting.

 

 

OTHER INFORMATIONAL/DISCUSSION ITEMS:

 

- Mr. Rappold shared this months edition of The Board The Boards Role in Planning
a Bond Issue.

 

- Mr. Rappold shared a letter of appreciation that was sent to Dr. Jim Daniel on behalf
of the school district. Dr. Daniel facilitated focus group meetings held during the
month of June to explore various suggestions and comments regarding the potential
construction of a new high school facility.

 

- Mr. Rappold reminded Board members of the timeline for the completion of both the
treasurers and superintendents evaluations.

 

- The Board was given an update on the completion of items necessary to be addressed
as a result of the
County Health departments Jarrod Inspection. Over the next few
weeks the roofs in both buildings will be inspected, additional first-aid kits will be
installed in both science and shop classrooms, and additional playground mulch will
be delivered to the junior high and elementary playgrounds.

 

 

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BOARD MEMBERS COMMENTS:

 

- General Discussion(s)

 

 

 

 

ADJOURNMENT: The Board of Education adjourned the meeting at 8:45 p.m.

 

 

 

 

 

 

 

 

 

 

 

 

NEXT REGULARLY SCHEDULED MEETING

MIAMI EAST K-8 SCHOOL (ROOM 602/604)

August 19, 2008

7:00 P.M.