MIAMI EAST LOCAL SCHOOLS

BOARD BITS

 

Review of July 21, 2009

Regular Board Meeting

 

Lucy Taylor, board vice-president, called the regular meeting to order at 7:05 p.m., held in room 602 at Miami East Junior High School. The country was honored by the Pledge of Allegiance.

Roll Call was taken with board members Mark Davis, Lucy Taylor, and Harold Brumfield in attendance.

Also in attendance were: Dr. John Decker, ESC Superintendent; Gail Carson, resident; Kent Buehrer, The Buehrer Group; Alan Polatka, The Quandel Group; and Melanie Yingst, Troy Daily Newspaper.

 

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���������� There were no public comments heard.

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GOOD NEWS RECOGNITION:

 

���������� Dr. John Decker, the Miami County Educational Service Center (ESC) Superintendent
presented results and recommendations from the Miami East Board of Education annual Self-Appraisal
process.Dr. Decker commended the Board of Education for its success and attributed part of the districts
success to the leadership the BOE provides for the staff and students in the district.Dr. Decker also commended
the BOE for continuing to work on increasing communications to parents and residents this past year.
���������� The results of the self-appraisal revealed that of the 229 surveyed items 227 were marked with either
Excellent or Effective selections.
���������� Dr. Decker reviewed the results from each of the survey sections.Additionally, Dr. Decker recommended
that Board members continue to use the district�s Strategic Plan as a basis for future goals and improvement.

Preliminary results from the 2008-2009 Miami East High School OGT standardized test results,
Miami East Junior High Achievement Standardized test results, Miami East Elementary Achievement

Standardized test results, and district-wide report card were shared with Board members.

 

��������� Dr. Rappold reported on the status of various construction projects that have been occurring on campus during the summer months.The Varsity Baseball and Softball project has been progressing on schedule.Fairway Irrigation will be completing the storm water and irrigation lines in the next few weeks.The seeding of these fields will then occur later in the fall.Both Varsity baseball and softball will play all of their home contests at Duke Park in the spring of 2010.The dugouts and concession stand will be bid during the upcoming spring.
���������� The telecommunication lines between the buildings will be rerouted around the campus in anticipation of excavation work beginning for the construction of the new high school.The Gudenkauf Corporation will be completing the telecommunication project.Work on this phase of the project is scheduled to begin this week.
���������� The overall site for the new high school is already being cleared for construction.The fences in the existing fields have been removed.In addition, the scoreboards on both fields have been removed and stored away to be used later next spring on the new fields.In addition, the concession stand for the softball field was relocated to the north end of the varsity stadium.The concession stand will be used as a ticket booth for visiting fans.

 

 

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TREASURER�S REPORT:

 

A.     Approval of the minutes of the regular board meeting of June 16, 2009,

as presented by the treasurer.  

 

B.     Approval of the financial statements for June 2009.

 

C.     Approval of Amended Certificate of Estimated Resources for FY 2010.

D.     Review of bids of June 22, 2009, for the purchase of a new 72-passenger

transit school bus, with options selected.

E.      Approval of the bid from Cardinal Bus Sales & Service, Inc., for the purchase

of one new 72-passenger transit style school bus, in the amount of $74,429.00.

 

F. INFORMATIONAL ITEMS:

 

- Review of Transfers of Funds as approved at the June 16, 2009 board meeting

as follows:

TRANSFERS

FROM TO AMOUNT

General Fund (001-0000) IDEA-B (516-9609) $377,378.14

General Fund (001-0000) Title I (572-9109) 59,380.36

General Fund (001-0000) Title II-A (590-9909) 37,520.10

General Fund (001-0000) Title II-D (599-9009 163.98

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TOTALS $474,442.58

 

- Review of Tax Revenue Information from State Budget and County

Auditor.

 

- Treasurers Evaluation Forms Board members discussed the annual evaluation of
the treasurer. This evaluation will be completed during the regularly scheduled
monthly meeting during the month of August

 

SUPERINTENDENTS REPORT CONT.:

NEW BUSINESS CONT.:

A.           EMPLOYMENT ITEMS CONT.:

 

1. Recommend approval of reassignment of the following classified employees:

 

Linda Deaton educational aide @ Jr. High @ 6 hrs/day

Loretta yantis assistant cook @ K-8 @ 6 hrs/day

Bev Gheen assistant cook @ K-8 @ 6 hrs/day

Janice Jackson assistant cook @ K-8 @ 5 hrs/day

 

 

 

 

2. Approval of extended service days for the 2009-10 school year for

the following certified staff:

a) Ceal Turnbull High School Counselor 20 days

b) Danielle Dillon High School/Elementary Counselor 10 days

c) Sandra Finkes Jr. High Counselor 5 days

d) Kathy Blair Vocational 3 days

e) Wade Meyers AV/Library 6 days

 

The number of days will all be assessed after the 2009-10 school year.



3. Approval of a contract with Kimberly Rupert for maintenance and upgrade

of the districts website for the 2009-2010 school year.

B. PURCHASING AGENT:

 

Approval of Todd Rappold as purchasing agent for Miami East Local

Schools effective August 1, 2009.

C. 2009-2010 HANDBOOKS:

Approval of the 2009-2010 handbooks for Miami East High School,

Miami East Jr.High, Miami East Elementary, District-Wide Staff Handbook,

and Bus Driver Handbook as presented at the June meeting.

 

D. 2009-2010 CLASS FEES:

 

Approval of the 2009-2010 class fees, as recommended by the principals

for Miami East High School, Miami East Jr. High, and Miami East

Elementary.

E. 2009-2010 BOARD OF EDUCATION LEGAL REPRESENTATION:

 

Approval of John Podgurski, as the Miami East Local Board of Educations

legal representative, for the 2009-2010 school year, on an as needed basis.

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F. 2009-2010 CHEMICAL HYGIENE AND SHOP SAFETY PLAN(S):


Approval of the 2009-2010 Chemical Hygiene and Shop Safety Plans

as presented at the June meeting.

 

G BAND EQUIPMENT TRAILER AGREEMENT

Approval of the band trailer agreement that is recommended to be reviewed
annually.



 

H. APPROVAL OF ALLIED WASTE SERVICES FOR 2009-11:

Approval of a two-year contract with Allied Waste Services for waste

removal at Miami East High School and Miami East K-8 building for the

2009-10 & 2010-11 school years.

 

 

I. APPROVAL OF PASSENGER VAN:

Approval of the purchase of an 8-passenger van from Troy Ford, in

the amount of $16,450.00.

 

 

J. APPROVAL OF FENCING BID FOR THE BASEBALL/SOFTBALL
COMPLEX:

Approval of the lowest responsible bid from Lost Creek Lawn and
Fence, in the amount of $19,100.00.

 

 

K. A RESOLUTION APPROVING CONSTRUCTION DOCUMENTS AND AUTHORIZING THE COMMENCEMENT OF BIDDING INCLUDING THE ADVERTISEMENT FOR BIDS FOR CONTRACT FOR A CERTAIN EARLY SITE WORK BID PACKAGE RELATED TO THE NEW HIGH SCHOOL

 

Recommend approval authorizing the commencement of bidding the early site
work bid package for Miami East High School.

OTHER INFORMATIONAL/DISCUSSION ITEMS:

 

- Dr. Rappold shared this months edition of The Board You Dont Have To Be Close
Friends, But.

 

- The State of Ohio Auditors Office requested that Board members complete the
performance audit survey that was distributed during the meeting. In addition, Dr. Rappold
shared the response letter that was sent to the Auditors Office regarding this years
performance audit.

 

- Dr. Rappold shared information regarding the new Shred-It Program that the district has
piloted for the past three months. The Shred-It program shreds paper information and
then properly disposes of the paper products. In addition, Shred-It recycles the paper it
collects. Dr. Rappold shared that he had received notice that in just three months the
district had saved over 23 trees as a result of its recycling program.

 

 

 

 

 

 

 

 

 

BOARD MEMBERS COMMENTS:

 

- General Discussion(s)

 

  - Mr. Davis thanked the staff and students once again for the results of this years
preliminary test scores and state-wide report card results.

 

 

 

 

ADJOURNMENT: The Board adjourned the meeting at 8:35 p.m.

 

 

 

 

 

 

 

 

 

 

 

 

NEXT MEETING

MIAMI EAST K-8 SCHOOL (ROOM 602/604)

August 18, 2009

7:00 P.M.