Review of August 21, 2007

Regular Board Meeting


Brad Burton, board president, called the regular meeting to order at 7:00 p.m., held in room 602 at Miami East Junior High School. The country was honored by the Pledge of Allegiance.

Roll Call was taken with board members Brad Burton, Mark Davis, Rusty Miller, Lucy Taylor, and Harold Brumfield in attendance.

Also in attendance were: Beth Culbertson, resident; Matt Roth, staff member; Allen Mack, Junior High Principal; Don Nuss, Technology Supervisor; Tim Williams, High School Principal; Luann Rozell, EMIS; Jim Taylor, parent; Dustin Fisher, Troy Daily Newspaper; Doug Page, Dayton Daily Newspaper; and Amanda Levy, OSBA.




There were no public comments heard.




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�� �������� -����������
The Miami East Education Foundation (MEEF) presented the annual progress
������������ ���������� report to the Board of Education.Beth Culbertson, represented MEEF and
����������� ����������� described the teacher grants that were awarded earlier in the day.


��� ������������� The Miami East Education Foundation (MEEF) awarded the following
��������������� teacher grants for the 2007-2008 school year: 

��� ������������������� 1)    $380 for Third Grade Classroom Reading Enrichment ($200 for class
�� �������������������� ��������book sets, $80 for Ranger Rick subscriptions, and $100 for������������������������������������������� ��������������������subscriptions to Sports Illustrated for  Kids)

��������������������� 2)    $300 for Pioneer Days for First and Second Grades (for presentation
������������������������������� boards and supplies for student stations)

������ ���������������� 3)    $212.98 to Elementary/Junior High Media Center for a LCD monitor
��������������� ������� ��������to unify the media center desk

�� �������������������� 4)    $600 for Kindergarten Leveled Reader Books

��������������������� In addition, Mrs. Culbertson provided information regarding their second
�� �������������������� annual Harvest Festival Fund Raising event.This year�s Harvest Festival
��������������������� will be held Saturday, October 13th.

Amanda Levy, Marketing Manager with Ohio School Boards Association, in
�� �������� conjunction with the PAYSCHOOLS Online Payment Processing System made a
�� �������� presentation regarding an online bill payment system for the payment of fees, and
��������� the potential benefits to both parents and the district.



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A.     ������� Approval of the minutes of the July 17, 2007 regular board meeting as presented

�� ��� by the treasurer.


B.     ������� Approval of the financial statements for July 2007, as presented by the treasurer.�����


��������� C.���� ���� Approval to amend the memorandum of agreement with Clark, Schaefer,

�������� �� Hackett & Company for audit services for FY 2007 to show an increase of the audit
�� �������� fee by $2,680.00.The increase in the fee is due to the amount of federal expenditures
��������� exceeding the $500,000 threshold to perform the audit under the single audit, circular
�� �������� A-133, guidelines.���


D.     ������ Approval to transfer beneficiary of The Jean Morrow Trust to The Miami East

Education Foundation.


-          Approval of 2 registrations for the 2007 O.S.B.A. Capital Conference to be held November 12-14, 2007, in Columbus, OH, at $225.00 each for 1-5 registrants, and includes complimentary passes for spouses. This years delegate will be Brad Burton and the alternate will be Mark Davis. Mr. Sommer informed the BOE that he would submit the O.S.B.A. Capital Conference Forms for the Delegate and Alternate.


-          Approval for out of district travel and registration fees for the treasurer to

attend the annual treasurers clinic to be held at the Holiday Inn South, Miamisburg,
OH, on September 18, 2007, at $95.00 per person, and the State treasurers investment
training held at
Sinclair Community College, on September 20, 2007, at $150.00 per
person, as well as mileage reimbursement for both.


-          Mr. Sommer shared the upcoming 2007-2008 Hospitalization and Vision Insurance
Premium Rates.


-          Mr. Sommer shared the School Finance Newsletter.




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1.      Approval of Kalyn Fowler, as a high school English teacher, at Miami

East High School, on a one-year limited contract, Bachelors Degree,

step 0, at the board approved rate of pay for the 2007-2008 school year.

2.      Approval of adjustments for the following certified teaching contracts,

after receiving original transcripts on the following employees, effective
for the 2007-2008 school year:


a)      Justin Roeth BS to BS + 150 @ Step 3

b)      LaDonna Mays BS to BS+150 @ Step 1


3.      Approval of Don Nusss one year limited administrative contract

to show degree as Bachelors not Masters, for the 2007-08 school year, after

receiving original transcript.


4.      Approval to rescind Mark Roses extended service days (10)

contract, for the 2007-08 school year, previously approved at the July board

meeting due to a result of a decrease in students enrolled in the OWA course:


5. Approval to rescind the following supplemental contracts, due

their resignations, effective August 1, 2007:

- Chris Weddle Assistant Marching Band
- Meghan Arnold Junior Class Advisor


6.                  Approval of a revision for an increase in the step of Julie Macks

supplemental contract, as 7th volleyball coach, from step 2 to step 3,
previously approved at the June board meeting

7. Approval of the following persons for supplemental contracts,

effective for the 2007-08 school year, based on their years of experience, at

the board approved rate of pay:



Girls Head Basketball Coach Chad Widener Step 6

Girls Asst. Basketball Coach Brian Kadel Step 6

Girls Varsity Assistant Basketball Preston Elifritz Step 2

Class Advisor 11th Grade Co-Advisors Megan Arnold and

Jennifer Ziegenbusch


8. Approved the sub teacher daily rate for the 2007-2008 school
year to continue at $75.00 per day through 10th consecutive day and $83.00 per

day from 11th day through 60 days in the same position, then placed on

beginning salary schedule.


9. Approval of sub teachers who have been approved by the Miami

County Educational Service Center and on file in the central office. These are

all on an as needed basis for the 2007-08 school year. The board-approved rate

of pay has been set at $75.00 per day through 10th consecutive day and $83.00

per day from 11th day through 60 days in the same position, then placed on beginning salary schedule.


10. Approval of classified subs, by category, as on file in the

central office. Classified subs are all on an as needed basis for the 2007-08

school year, at the approved board rate of pay per sub category.


11. Recommend approval of Janet Stevens request for maternity
leave to coincide with FMLA beginning August 20, 2007 through
September 27, 2007.




Approved the Miami East tuition rate for the 2007-2008 school

year at a rate of $3,613.21, as set by the Ohio Department of Education.



Approval for the following vendors for the 2007-08 school year,

as on file in the central office. Klosterman Bakery and Reiter Dairy, along with other

vendors through the SWOEPC for all cafeteria bids; Artex Services for dust mops and

walk-off mats and dish towels; Harts Garage for district bus maintenance; Grismers

for all tire service for buses and other district vehicles; and Paxton Communications,

for bus and base radios for the district.



Approval of Todd Rappold as the 2007-2008 Miami East Local

School District Anti-Harassment Compliant Officer.



Approval for the board to assume transportation costs for athletic

contests in 2007-08, at an amount not to exceed $10,000, and to support actual cost.





Approval of the Space Usage Agreement with Council on Rural

Services, to once again operate a pre-school program in the K-8 building for the

upcoming 2007-2008 school year.




- The Board Six Things To Do Before Every Board Meeting

- Mr. Rappold shared agenda items that were included during the First Staff Day
program held on August 21. Newly hired staff members were introduced by
the building administrators, The Miami East Education Foundation awarded
their teacher grants, and Judge Ray Corns spoke with the staff regarding
motivation and instruction.

- Mr. Rappold shared a letter of appreciation that was sent to the Piqua
Fraternal Order of Eagles for their generous donation to the high school
Academic Boosters.

- Mr. Rappold also shared the results of the past years district-wide report card. Overall,
the district was very excited at the results of the district-wide Report Card.
District-wide Miami East scored 29 out of 30 indicators and was given the designation
of Excellent. The high school scored 12 out of 12 on the number of state indicators earning an excellent building rating. In addition, the high school had a 105.1 performance rating and successfully met AYP. The junior high scored 10 out of
10 on the number of state indicators met earning an excellent building rating. In addition, the junior high had a 101.7 performance rating just missing meeting AYP.
The elementary scored 9 out of 10 on the number of state indicators met earning an effective building rating. In addition, the elementary had a 97.3 performance rating
and successfully met AYP. Grade levels and departments met this week to review the test results and begin the process of writing action plans to address specific areas of need.



EXECUTIVE SESSION: The Board of Education proceeded to executive session
for the purpose of completing the evaluation of the Treasurer. The Board of Education
returned from executive session to recommend and approve a 3% pay increase for the





  Mr. Davis requested that the next three months regularly scheduled BOE meetings
be moved from the third Tuesday of each month to the third Monday. Mr. Davis
shared that he would be teaching a class for Clark State University. The BOE
approved moving the meetings held in September, October, and November to the
following dates:

September 17

October 15

November 19



ADJOURNMENT: The meeting was adjourned at 9:25 p.m.






September 17, 2007

7:00 P.M.