MIAMI EAST LOCAL SCHOOLS

BOARD BITS

 

Review of December 28, 2009

Regular Board Meeting

 

Rusty Miller, board president, called the regular meeting to order at 7:00 p.m., held in room 602 at Miami East Junior High School.

The country was honored by the Pledge of Allegiance.

Roll Call was taken with board members Brad Burton, Rusty Miller, Lucy Taylor, and Harold Brumfield in attendance.

Also in attendance were: Alan Polatka, The Quandel Group; Kevin Accurso, resident; Gayle Carson, resident; and Melanie Yingst, Troy Daily Newspaper.

 

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> >> >PUBLIC COMMENTS

There were no public comments heard.

 

 

 

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TREASURERS REPORT:

 

A.                 Approval of the minutes of the November 23, 2009 regular board meeting,

as presented by the treasurer.

 

B.            Approval of the financial statements for November, 2009.

C. Approval of A Resolution Declaring The Intention To Proceed Under

The Alternative Tax Document Format Provided Under Section 5705.281

Of The Ohio Revised Code And To Refrain From The Preparation Of A Tax

Budget For The Fiscal Year 2011, And Authorizing And Directing The Chief

Fiscal Officer Of The Miami East Local School Board of Education To Prepare

And To Submit To The Miami County Budget Commission Such Information
And Documents As Are Necessary Incident To Said Process And Submission,
And To Take Such Other Actions As May Be Reasonably Necessary Incident
Thereto, as prepared by legal counsel
for the Miami County Budget
Commission.

 

D. Approval to appoint Rusty Miller, as president pro temp, for the re-organizational
meeting, to be held at the Miami East Jr.High/Elementary School on January 11, 2010.

The FY 2011 Alternative Budget Document will be reviewed at this meeting.

 

E. Approval of the annual 2010 membership dues, annual Briefcase

Subscription and subscription to School Management News.

 

F. OTHER:

 

- FY 2011 Alternative Budget Document Mr. Sommer shared that the
district will receive news on the upcoming quarterly income tax receipts
during the month of January.

 

-           Audit Status The districts audit has now been completed.

An exit meeting with the Board of Education will be held prior to the re-organizational meeting in January.

 

 

- Board Member Compensation The Board of Education made a motion to
establish the compensation for Board members during 2010, not to exceed
12 meetings during the upcoming year.

 

 

- Records Commission Meeting Mr. Sommer shared the highlights of the
Records Commission Meeting that was held prior to evenings regularly
scheduled meeting.

 

 

SUPERINTENDENTS REPORT:

NEW BUSINESS:  > >> > 

 

 

 

 

 

 

 

A. EMPLOYMENT ITEMS:

                         

1. Approval of an additional classified sub for the 2009-10 school year,

on an as needed basis, for the following classification:

Custodian Michael Francis

 

2. Approval of the following supplemental contracts for the 2009-2010

school year:

High School

Volunteer Swim Coach Carol Bollinger

 

3. Approval of sub teachers who have been approved by the Miami County

Educational Service Center, and on file in the central office. These are all

on an as needed basis for the 2009-10 school year. The board approved rate

of pay has been set at $75.00 per day through 10th consecutive days and

$83.00 per day from 11th day through 60 days in the same position,

then placed on beginning salary schedule.

B. 2010-2011 SCHOOL CALENDAR APPROVAL:


Approval of Calendar B for the 2010-2011 school year.

 

C. RECOMMEND APPROVAL OF THE CLOSED LOOP GEOTHERMAL
PIPING PACKAGE FOR THE HIGH SCHOOL PROJECT:

 

Approval of the closed loop geothermal piping package for the High
School construction project to Precision Pipeline of Lancaster.

 

 

 

D. RECOMMEND APPROVAL OF THE CONSTRUCTION DOCUMENTS (CD)
PORTION OF THE HIGH SCHOOL PROJECT:

 

Approval of the Construction Documents (CD) portion of the High School
construction project.

 

E.     APPROVAL FOR THE CONSTRUCTION MANAGER TO ADVERTISE THE

GENERAL CONSTRUCTION BID PACKAGES FOR THE HIGH SCHOOL PROJECT:

 

Approval to advertise for bids for the General construction bid packages for the
high school construction project.

 

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OTHER INFORMATIONAL/DISCUSSION ITEMS:

                         - Dr. Rappold shared this months edition of The Board The Boards Role in Going
Green

 

- Thank you letter written to KSM Sheet Metal. The district would like to thank, Dan
Kerber, from KSM Sheet Metal! KSM Sheet Metal donated squares of galvanized
steel for the making of Christmas ornaments by the MEHS Chemistry classes. 


- High School Construction Update The early site package is nearly completed.
Kelchner Excavating has just a few more items to complete before their work is
finished. The Geothermal portion of the project is expected to begin during the month
of January.

 

 

RECOGNITION OF RETIRING BOARD MEMBERS:

 

- Harold Brumfield January 1998 thru December 2009 (12 years)

 

- Lucy Taylor January 1986 thru December 1993 (8 years) then

January 1998 thru December 2009 (12 years)

 

 

The district recognized and thanked both Mr. Brumfield and Mrs. Taylor for their time and dedication while serving as Board members.

The district presented both members a plaque in appreciation for their longevity and dedication for their important roles in helping the district to continue aspiring for success.

 

Mr. Miller and Mr. Burton also thanked Harold and Lucy for their mentorship and advice while they have been on the Board at Miami East.

 

BOARD MEMBERS COMMENTS:

 

- General Discussion(s)

 

 

 

ADJOURNMENT: The meeting adjourned at 8:05 p.m.

 

 

 

 

 

NEXT MEETING (Re-Organizational/Regular)

MIAMI EAST K-8 SCHOOL

January 11, 2010

7:00 P.M.